📌 Portal Resources Include

• 📑 Agent Commission Program
• 💰 Commission Process & Payment Information
• 📝 Required Client Terms & Conditions Acknowledgment
• 🛡️ Agency Compliance & Protection Policies
• 🏨 Supplier Registration & Preferred Partners
• 📚 Continuing Agent Training & Support

🪪 IATA ID Card Eligibility Updates

Stay informed on the latest requirements, qualifications, and reminders regarding IATA credentials and agent eligibility.

🌍 Destination & Agent Spotlights

Get inspired with featured destinations and celebrate top-performing agents in our community through our monthly spotlights.

Thank you for being part of our agency family — we're excited to support your journey!

Please continue your training and check the portal regularly for updates.

👥 Join the You Choose Travels Agent Lounge

Connect, collaborate, and grow with fellow You Choose Travels independent agents. This private Facebook group is your space for training updates, supplier insights, marketing tips, booking support, and celebrating wins.

*This group is for You Choose Travels agents only.

All agents must complete the Tier 1 Training Course (45-course learning path) by April 15.

This training ensures agents understand proper booking procedures, supplier expectations, and professional standards across the agency.

⚠️ Deadline Reminder

Beginning April 15, advisors who have not completed Tier 1 may have restricted access to booking systems until the course is finished.

Please begin Tier 1 as soon as possible using the link below:

Thank you for your cooperation and commitment to your continued growth as a travel professional.

As our agency continues to expand with structured onboarding, required training, and additional resources such as our Private Facebook Agent Community, Agent Portal, and Supplier Resource Page, we are aligning our membership pricing with the increased value and rising industry costs.

Our goal is to continue building a strong, professional agency environment that supports every advisor’s growth and success.

💳 Updated Membership Rates

$30 per month

$340 annually – Save $20 with annual payment

Current agents will remain at their contracted rate through the end of their existing contract term. The updated membership rate will apply at the time of renewal.

We remain committed to sustainable growth, strong leadership, and continued support for every advisor operating under our IATA.

🌐 Website Solutions

Passport Online (VacationPort) — Complete website solution with built-in marketing tools. Best for advisors wanting a ready-made travel website.

Online Agency — Modern website templates designed for service-based businesses.

💳 Business Cards

Vistaprint — Customizable printed business cards. Best for professional high-quality printing.

Blinq — Digital business cards using QR codes and NFC. Best for modern, eco-friendly networking.

📢 Advertising Platforms

• Facebook & Instagram Ads — Cost-effective advertising with strong engagement for travel audiences.
• Google Ads — Great for reaching travelers actively searching for vacations.
• Microsoft Ads — PPC advertising targeting high-intent searches across Microsoft networks.
• Local Advertising — Flyers, Yelp listings, networking groups, and community events.

📑 Commission Process

• System Access: Once you book your first trip, contact us for instructions on how to log into our commission tracking system.
• Booking Logs: If you already have access, please log all bookings to ensure accurate commission tracking.
• Supplier Commissions: Most suppliers pay commissions approximately one month after travel is completed.
• Agency Commission Payments: Once payment is received from the supplier, we will send your 1099 and direct deposit instructions. Payments are issued on the 1st of each month for commissions received the prior month.
• Invoice Review: You will receive an invoice five (5) days before the end of each month to review prior to payment processing.

⚠️ Important Booking Requirement

All reservation bookings must be entered into our CRM system. We cannot track or process commissions for bookings that are not logged.

If commission paperwork is not logged within 90 days of the issuance date, a $10 processing fee will apply.

📊 Annual Tiered Commission Structure

Tiers are based on total Annual Booked Sales Volume per calendar year (January 1 – December 31). Tier upgrades apply immediately once the threshold is reached and reset annually.

How the Tier System Works

• ✅ Immediate upgrade: Once you reach a higher sales tier, the new commission split applies to all future commissions for the remainder of that year.
• 🔄 Annual reset: On January 1, all agents reset to the base tier for the new calendar year.

🧾 ClientEase CRM

A strong CRM system is essential for managing clients and tracking commissions. Our CRM tracks agent commissions and includes a basic version for all agents.

Agents may upgrade to ITMAS ClientEase for additional features at a discounted rate of $99 per year.

ClientEase Features

• Dashboard CRM with complete client database
• Commission tracking and accounting tools
• Secure cloud storage for travel documents
• Trip history and itinerary management
• Calendar and task tracking
• Sales, client, and supplier reporting
• Group booking management
• Automated reminders for payments and events
• Marketing email tools
• Client portal with forms and e-signatures

Upgrade to ClientEase CRM

$99 per year

All independent contractors affiliated with You Choose Travels LLC are required to present and obtain a signed Client Terms & Conditions Agreement for every booking, regardless of booking type, destination, or payment status.

Agents must use the approved Client Terms & Conditions template provided by You Choose Travels LLC (fillable PDF or onboarding portal version). No substitutions, removals, or material alterations to the agency-required language are permitted.

🛡 Agency Compliance Protection

This requirement ensures:

• Client acknowledgment of vendor policies
• Compliance with Florida Seller of Travel regulations
• Protection of You Choose Travels LLC, its independent contractors, and its vendors

Any booking made without a signed Client Terms & Conditions agreement will be considered non-compliant and may void agency support in the event of disputes, chargebacks, or cancellations.

💼 Fee Disclosure Requirement

Independent contractors may include their own service, planning, or cancellation fees within the designated section of the form.

All agent-imposed fees must be clearly disclosed and acknowledged by the client in writing before booking.

Agent fees are separate from supplier penalties and from any agency-level policies.

All agents must obtain a signed Client Terms & Conditions form for every booking. Failure to do so may result in loss of commission protection and agency support.

📂 Required Forms

Client Terms – Online Portal

Client Terms – Fillable PDF

Travel Insurance Form

You will find many of our preferred suppliers listed on our Supplier Registration page. Some suppliers allow you to register directly, while others will send you an email invitation to complete your registration.

Please do not edit or remove any supplier information already stored in their system. Only use your own name, email address, and phone number where required.

Remember — you are an Independent Travel Consultant proudly partnered with You Choose Travels LLC.

📧 Communicating With Suppliers

When reaching out to suppliers on behalf of your clients, you may introduce yourself as an affiliate travel advisor with You Choose Travels LLC.

You are welcome to personalize your client communication style and adjust your emails to match your professional tone while maintaining agency professionalism.

📋 Access the Supplier Registration List

Click below to view our preferred suppliers and begin registering for the booking platforms you will use as a travel advisor.

Access your Travel Leaders Network (TLN) resources through Agent Universe , your hub for training, education, and professional development.

These tools help improve booking accuracy, strengthen your knowledge, and grow your confidence as a travel professional.

📚 Continuing Education Tiers

• Tier 2 – Agent Leisure Learning Path
  Strengthen your foundation and core leisure travel skills.
  Start Tier 2 Training →
• Tier 3 – Consultant Leisure Learning Path
  Expand into advanced client consulting and leisure travel planning.
  Start Tier 3 Training →
• Tier 4 – Travel Advisor Leisure Learning Path
  Reach the next level of advisor expertise and leadership growth.
  Start Tier 4 Training →

🛠 Agency & Supplier Training Tools

• Agency Training Tools:
  Access live webinars, on-demand courses, supplier trainings, and industry events to support your continuing education.
• Cruise Line Training:
  Training guides available through Agent Universe or Norwegian Cruise Line University.
• Land Vacation Training:
  Apple Leisure Group suppliers such as Funjet, Apple Vacations, and Southwest Vacations are trained through VAX Vacation Access.

💻 One-on-One Personalized Training

Agents needing additional support may schedule a private training session for $25 per hour.

Training topics can include:

• Booking tool navigation
• Supplier training completion
• Correct booking workflows
• CRM setup and usage
• Commission tracking

Submit any earned training certificates so they can be added to your agent file.

Agents affiliated with You Choose Travels LLC may qualify to apply for an IATA ID Card once eligibility requirements are met.

Please note: The IATA ID Card is issued to individual travel professionals, not to the agency itself. Applicants must be affiliated with an agency that holds an active IATA code.

📋 IATA ID Card Requirements

• Agency Affiliation:
  Must be affiliated with an agency that maintains an active IATA code.
• Sales / Income:
  Minimum of $5,000 in earned commissions and/or salary within the past 12 months.
• Work Hours:
  Must work at least 20 hours per week in travel sales.
• Age Requirement:
  Must be 18 years or older.

Once these requirements are met, eligible agents may be added to our agency’s IATA list and guided through the application process.

Eligibility is reviewed individually and must meet current IATA standards.

Airfare is typically available 11–12 months in advance when airline schedules are first released. However, the best deals are often found during the "Goldilocks Window".

• Domestic flights: 1–3 months before departure
• International flights: 2–8 months before departure

General Booking Timeline

• 11–12 months out: Earliest availability (not always cheapest)
• Peak season: Book early (3–5 months domestic / 4–10 months international)
• Avoid last-minute bookings: Higher prices and limited seats

Other Factors That Affect Pricing

• Booking day: Midweek (Tuesday/Wednesday) or Sunday may offer small savings
• Flying day: Midweek flights tend to be cheaper
• Seasonality: Off-season travel often provides better prices and availability

You may now build and manage your own team of travel advisors.

• $100 yearly upgrade (in addition to membership)
• Includes agent management tools and full CRM system
• $15/month per additional agent
• You control agent commission splits, contracts, and payments
• All agents must follow You Choose Travels booking policies and guidelines

Agent contracts and commission splits are reviewed annually on your signup date.

Thank you for your continued hard work — let's start the year strong!

📍 What Agents Should Know

• New itineraries to Bermuda & Canada
• Additional cruise itineraries planned for 2027
• Great opportunity for agents to begin marketing and booking early
• Possible ship inspections available while vessels are docked